Privacy Policy (Updated for Google Calendar API Use)
Who We Are
Our website address is:
https://phoenixsolarpanelsystems.com
Phoenix Solar Panel Systems provides solar and related energy services. This privacy policy explains how we collect, use, store, and protect personal data, including data accessed through Google APIs.
Google Calendar API & Booking Functionality
We use the Google Calendar API through Cal.com to enable online appointment scheduling on our website.
When a user books an appointment, our application may access limited Google user data strictly for scheduling and calendar functionality.
Data Accessed
Google User Data Accessed
Through the Google Calendar API, we may access:
Calendar availability
Event creation and updates
Event metadata (date, time, duration, meeting title)
We do not access:
Google contacts
Emails
Files
Any Google data unrelated to calendar scheduling
User-Provided Booking Data
When a user books a consultation through our Cal.com booking popup, we collect:
First name
Last name
Email address
Phone number
Physical address (if provided)
Service interest or inquiry details
This information is provided voluntarily by the user for the purpose of scheduling and conducting a consultation.
Data Usage
We use collected data for the following purposes:
Scheduling and managing appointments
Contacting users regarding their requested consultation
Providing information about our services
Internal recordkeeping related to inquiries and consultations
Converting inquiries into customer accounts only if the user chooses to purchase services
Google user data is used solely to provide calendar scheduling functionality and is not used for advertising, profiling, or resale.
Data Sharing
We do not sell, rent, or share personal data with third parties for marketing purposes.
User data is shared with third parties only if:
The user becomes a customer and
Data sharing is necessary to fulfill a purchased service (e.g., installation partners, financing providers, utilities, or equipment vendors)
When this occurs:
The user is clearly informed of the data sharing
The user provides explicit approval, typically via a signed agreement or contract
Google user data accessed via the Google Calendar API is never shared with third parties.
Data Storage & Protection
All user data is stored on a privately owned, physically controlled server.
We implement industry-standard security measures, including:
Network firewalls
Encrypted connections (HTTPS/TLS)
Restricted access controls
Regular system updates and monitoring
Physical access controls to server hardware
Only authorized personnel may access stored data, and access is limited to business-necessary purposes.
Data Retention & Deletion
Retention Policy
We retain personal data as follows:
Inquiry and booking data: Retained for up to 24 months if no customer relationship is established
Customer data: Retained for the duration of the customer relationship and as required for legal, accounting, or regulatory purposes
Deletion Policy
Users may request deletion of their personal data at any time by contacting us.
Upon verified request:
Non-customer data is deleted within 30 days
Customer data is deleted once legal and contractual obligations are satisfied
Google Calendar data is retained only as long as required to maintain scheduled events and is removed when appointments are canceled or no longer needed.
User Rights
Users have the right to:
Request access to their personal data
Request correction of inaccurate data
Request deletion of their data
Withdraw consent where applicable
Requests can be made using the contact information listed below.
Cookies & Embedded Content
Our website may use cookies for basic functionality and may embed content from third-party services. Embedded services behave as if the user visited those third-party websites directly and may collect data according to their own privacy policies.
Contact Information
For privacy-related inquiries or data requests, contact:
Phoenix Solar Panel Systems
Email: Contact Phoenix Solar Panel Systems
Website: https://phoenixsolarpanelsystems.com